If you’re planning to study abroad, migrate for work, or get your qualifications evaluated, you’ve likely come across the term Transcript of Records (TOR). But what exactly is it, and why is it such an important document?
In this blog, we’ll break down everything you need to know about a TOR, its uses, and how to get one—especially if you’re planning to use it internationally.
What Is a Transcript of Records (TOR)?
A Transcript of Records (TOR) is an official academic document issued by your university or college. It lists the subjects or courses you studied, the grades you received, and the credits earned during your academic program.
A TOR typically includes:
- Your full name and student ID
- Name of the university or institution
- List of all subjects or modules studied
- Grades or marks for each subject
- Credit hours or ECTS (European Credit Transfer System)
- Academic year or semester for each course
- Grading scale used by the institution
- Official stamp and signature from the issuing authority
It serves as proof of your academic history and performance.
When and Why Do You Need a TOR?
You’ll need your Transcript of Records when:
1. Applying to Study Abroad
Universities abroad use your TOR to evaluate whether your past education meets their entry requirements. It helps them understand what you studied and how well you performed.
2. Transferring Credits to Another University
If you’re changing universities—especially across countries—your TOR helps the new institution assess how many credits they can transfer.
3. Credential Evaluation for Immigration
Organizations like WES, IQAS, ICAS, and CES require your TOR to verify your education level and equate it to their country’s standards.
4. Work or Visa Applications
Some employers and immigration departments require a TOR to confirm your academic qualifications.
How Is a TOR Used Internationally?
Internationally, a TOR is used as:
- Proof of education during university admissions or visa processes
- A record of academic merit for scholarships or internships
- A key document in ECA (Educational Credential Assessment) to evaluate your qualification against international standards
For example, if you’re applying for permanent residency in Canada, WES will need your TOR to issue an ECA report.
How to Obtain a Transcript of Records
Step-by-Step:
- Contact your institution’s registrar or academic office.
Some colleges have an online portal to request your TOR. - Submit a formal request.
You may need to fill a form or send an email with your student details. - Pay the required fee.
Most institutions charge a small processing fee. - Choose your delivery format.
TORs can be issued in sealed envelopes or sent digitally, depending on the institution and the recipient’s requirements. - Verify document format.
For ECA or international universities, sealed and stamped copies are often mandatory.
TOR vs Degree Certificate vs Marksheet: What’s the Difference?
| Document | Purpose | Includes |
|---|---|---|
| Transcript of Records (TOR) | Proof of subjects studied and grades earned | List of subjects, grades, credit hours |
| Degree Certificate | Proof of graduation or qualification | Degree title, major, date of issue |
| Marksheet | Semester-wise performance breakdown | Subject-wise marks for each semester |
Think of it this way:
Marksheet = Semester-wise grades
TOR = Full academic record
Degree certificate = You completed the program
Common Questions About TOR
Is a TOR different from a marksheet?
Yes. A TOR summarizes your entire academic program, while a marksheet is usually semester-wise.
What if my university doesn’t issue a TOR?
You can request a consolidated marksheet or an official letter from your institution. Some credential evaluation bodies accept that.
Do I need to translate my TOR?
If your TOR is not in English or French (for Canada), you’ll need a certified translation.
Final Thoughts
A Transcript of Records might look like just another academic paper—but it can be the key to unlocking opportunities abroad. Whether you’re applying to universities, migrating, or validating your qualifications, make sure your TOR is accurate, complete, and in the right format.
Need help verifying your TOR or sending it to WES or other ECA bodies?
Contact our support team for personalized guidance.